Organizing A Corporate Event
July 7, 2016
Business and corporate events are considered anticipated and important events in the corporate calendar. This is due to the fact that these events provide a platform in which new business partnerships may be created, while also paving the way for new business ventures with other companies and associates. Therefore, it can be said that the success of these events is crucial to the progress of the business in question.
When organizing a corporate function, there are several elements to focus on and consider. The following will provide a guideline to the most relevant and necessary elements to plan out such a programme.
Selecting the venue
The venue for the event would be one of the most significant aspects of organizing this event. The venue that is chosen will reflect the objectives hoping to be achieved by the event as well as providing a sophisticated atmosphere for businessmen and women to interact with their colleagues and superiors.
The venue should be one that is open-plan and allows movement across, as this will be an event where individuals would intermingle.
It is vital to have a highly selective and high-quality food menu for the event. A selection of hors d’oeuvres should be served at the beginning of the event, alongside the relevant wines. The main menu should ideally consist of an entrée, a main course, and dessert. Additionally, any palette cleansers, such as sorbets, may be served in between courses.
Selection of beverages
For this type of event, it is necessary to make the relevant wine pairings for each course. Furthermore, champagne should be made available for any toasts that may be given during the proceedings of the evening.
It is suitable to organize a corporate chauffeur service for any VIP guests attending the event. This will make a positive impression regarding your company’s attention to detail, even before the commencement of the event.
Other miscellaneous requirements
A comprehensive agenda citing the order of proceedings for the evening should be created and made available to each and every guest. Moreover, details such as place names at tables as well as decorations for the tables should be well thought out. Since it is a formal professional event, a simple theme is suitable in terms of decoration, and the thematic décor should not be a distractive element.
Coordination of the event
During the event, there should be appointed several coordinators to ensure that the proceedings go as smoothly as planned, and are proceeding according to the agenda that has been set out. This will allow any emergency situations to be either averted or dealt with as soon as they arise.